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Inter-Club Council

Helpful ICC Budgeting Hints

1. Fall term budgets are due Friday, October 13th, 2006 by 5:00pm in SU 312 or on the Assistant Club Advisor's desk in the Student Leadership Center.
    
2. ICC has developed the following guidelines to be used in allocating funds to student clubs and organizations
   1. ICC will not normally fud routinely occuring operating expenses
   2. Clubs may request up to $400 per year for travel expenses, including:
      1. Food eaten while traveling
      2. Transportation costs
      3. Lodging costs
      4. Registration costs
   3. $50 for "pizza parties" once a year. These constitute:
      1. The payment of food used specifically for recruitment
   4. Events must be open to the entire student body
   5. No alcohol
    
3. When granting funding, the following will be considered:
   1. On-campus events, projects, and programs
   2. Benefit-to-cost ratio (i.e. those events and programs which serve the greatest number of students)
    
4. Budgets that are late are assessed the following penalty:
   1. 10% off for budget up to one week late
   2. 20% off for budgets between one and two weeks late
   3. Budgets more than two weeks late will not be considered at all
    
5. The annual budget will be used as a guideline to make allocation decisions. No action will be taken on this budget.
    
6. A quarterly budget request form must be filled out for each event that you are requesting ICC funds.
    
7. Quarterly budgets will be reviewed in the order they were received by the Associate Director for Multicultural and Student Activities.
    
8. When a quarterly budget is introduced to the council, five minutes per budget request or a maximum 15 minutes for all requests from one group will be allocated for the club representative to present the budget and the council to ask questions.
    
9. If an organization's representative is not in attendance, the budget cannot be considered and will be moved to the bottom of the list.
    
10. Organizational representatives should be able to answer questions knowledgeable about their events at the council meeting when funds are being requested.
     
11. After the presentation and discussion, a motion will be made and a vote will be taken.
     

Inter-Club Council