All Events whether on-campus, off-campus, and/or travel related must be registered through your organization on SOU Connect.
If you have questions or need assistance completing these forms please contact or come by the Student Life Office in SU 312.
•Club Advisor Agreement - Now On SOU Connect
•Fund Request Form - Now On SOU Connect
•Club Quarterly Report Form - Now On SOU Connect
•Personal Services Agreement Request Form - Now On SOU Connect (Event Request Form)
Events with Risk
- Now on SOU Connect - Risk Assessment Form
- ASSUMPTION OF RISK FORM- This is a form that participants would fill out to state that they understand that they are participating in an event with risk. For example paintball, fencing, inflatable obstacle course, etc.
- Advance/Reimbursement Form
This is the form you will use in order to access your club funds as well as funds that ICC has allocated to
you. You must attach your receipts in order to access ICC funds. The form must have all expenditures
explained. All receipts MUST BE ITEMIZED! We have to know exactly what you purchased. If you simply
turn in a credit card receipt you will NOT BE REIMBURSED! Any receipts turned in for reimbursement
must be turned in with the signed Request for Reimbursement form and have the appropriate signatures from
club members. Under certain circumstances a club or organization may receive an advance. Advances will
be disbursed to the event requester’s student Higher One account. Itemized receipts must be turned into
Tatiana Bredikin in the Student Life Office within one week after the event. Any unused money must be
paid back through their student account within two weeks after the event. If you have truly lost the receipts
see Tatiana Bredikin in the Student Life Office (552-7011 or Bredikint@sou.edu) for a process for potential
Please fill out the travel request form and visit the Student Life Office (SU312) before traveling on any University-related business.
at least two weeks before the proposed departure date.
**Please Note that some travel requests will require more than two weeks to process. Please submit your travel requests as early as possible.
- Student Travel Checklist- (Print Version)
- Travel Assumption of Risk Form
Each student who will be traveling on the approved trip must read and sign an assumption of risk. Group leaders can fill in all the trip information, but each student must sign, turn the form into the Student Life Office (SU312) and abide by the policies included in the waiver.
- Emergency Procedures: At least two travelers should have a copy of the emergency procedures.
- Travel Reimbursement Form
This form is used after your approved trip for any travel reimbursements including lodging, gas, mileage, airfare, or meal per diem.
Clink link to go to Motor Poll site to find out information on drivers clearance forms and requirements. Drivers clearance requests MUST come from CLUB ADVISOR!
Volunteers are an outside party not associated with SOU. Volunteers must complete a “volunteer services form” prior to participating in club or other campus related activities.
Please use this form if you are planning a bbq or anything else with an open flame.
OPEN FLAME PERMIT
Bringing a performer? A speaker? A band? An outside instructor? You Must Submit and Event Request in SOU Connect 3-4 weeks in advance! The Student Life Office will then process any needed contracts for you.
**By Law, no student or club advisor may enter into a contract with any person or business on behalf of SOU or an SOU Student Organization.