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Southern Oregon University


All Events whether on-campus, off-campus, and/or travel related must be registered through your organization on SOU Connect.

If you have questions or need assistance completing these forms please contact or come by the Student Life Office in SU 312.

Below is a collection of the most commonly used forms in Student Life. Please note the depending on your activity there may be additional forms to be considered.   

Electronic Forms:

Event Request - By submitting an event on SOU Connect the system will use logic to generate questions to help gather the right information about your event. This process has eliminated many forms. Complete this process to the best of your ability. 

Drivers Clearance form Clink link to go to the service center's web site, click "Drivers Clearance," scroll to the bottom of the page, click "form," and answer all the questions. 

Found only in the "forms" tab of Inter Club Council's SOU Connect Profile

ICCAC Funding Request Form   

Club Advisor Agreement 

Club Quarterly Report Form 

Paper Forms:

The forms below are required to be printed and need physical signatures. These forms can also be found in the "documents" tab of Student Life and Inter Club Council's SOU Connect Profiles.

Assumption of Risk Form: This is a form that participants would fill out to state that they understand that they are participating in an event with risk. For example paintball, fencing, inflatable obstacle course, etc.

Payee/Reimbursement Form 

This is the form you will use in order to access your club funds as well as funds that ICC has allocated to 
you. You must attach your receipts in order to access funds. The form must have all expenditures 
explained. All receipts MUST BE ITEMIZED! We have to know exactly what you purchased. If you simply 
turn in a credit card receipt you will NOT BE REIMBURSED! The appropriate signatures from club members must be completed before a payment is made.  This form is to be returned to SU 312. 

Travel Assumption of Risk Form
Each student who will be traveling on the approved trip must read and sign an assumption of risk. Group leaders can fill in all the trip information, but each student must sign, turn the form into the Student Life Office (SU312) and abide by the policies included in the waiver.

Travel Reimbursement Form This form is used after your approved trip for any travel reimbursements including lodging, gas, mileage, airfare, or meal per diem.

Drivers Clearance Information Clink link to go to Motor Poll site to find out information on drivers clearance forms and requirements. Drivers clearance requests MUST come from CLUB ADVISOR!

Volunteer Form Volunteers are an outside party not associated with SOU. Volunteers must complete a “volunteer form” prior to participating in club or other campus related activities. 

Open Flame Form - Use this form if you are planning a bbq or anything else with an open flame.

For the upcoming FAQ:
Emergency Procedures: At least two travelers should have a copy of the emergency procedures.