Present: Jon Harbaugh, Diana Maltz, Mark Siders, Barbara Scott, Petey Young, George Converse, Peg Sjogren, Greg Gassman, , Doug Chapman, Gudrun Gill, John Sollinger, Susan Walsh, Marianne Golding, Barbara Scott, Connie Anderson, Michael Naumes, John Fitton, Dale Vidmar, Sherry Ettlich, Linda Wilcox Young, Marc Levy, Marianne O’Sheeran, John Uto, Kavinda Arthenayake, Margaret Dibb, Garth Pittman. 

Absent: Connie Anderson 

Guests: Mike Corcoran, Kevin Talbert, Ken Kempner, Neil Kunze, Joseph Graf, Bill Danley, Dennis Powers, Jackie Perry, Karen Stone, Judith Ginsburg, Phil Campbell. 

Approve minutes of November 5, 2001

Motion – Vidmar, 2^nd – Pittman. Unanimous approval. 

Announcements

Go Raiders! 

Remarks from the President, Dr. Elisabeth Zinser

Not present today. No report. 

Remarks from the Provost, Dr. Sara Hopkins-Powell

• Sent out Provost Notes today.
• Dr. Zinser isn’t here because the Board attempted to have a significant discussion last week about the budget, and needed to extend the discussion to a conference call today.
• Met with counterparts regarding articulation agreements with community colleges. Some of the larger institutions are doing a good job in this arena, and Sara would like to continue work on better models here. We’d like to make transferring as easy a process as possible for community college students.
• The $15 Million for the library is still on the table.  

Remarks from the Student Senate, John Uto, Student Senate President

• Student Senate passed same Chancellor resolution that we did.
• Looking to increase the technology fee from $44 to $50
• OUS Student Board Rep. is working with Chancellor
• Encouraged attendance at  World Aid events.
• Student Fee committee has determined a need to increase fees by $4.50 to keep up with inflation. Realizing that some student programs are at risk as they see the need to increase other fees as well. If they don’t, they have to dip into reserves.  

Reports/Discussion

• New Probation policy in effect - M. Corcoran
  • All campus email sent out on this
  • Stricter consequences (with offers of procedural support) and better follow-up.
  • Relevant to all students who are on probation at the end of Fall Term, also for those admitted on probation.
  • No particular procedure for the “Freshman Warning” status.
    
• Chancellor Search - candidate qualifications
  • Peg compiled input in response to request from Chancellor Cox.
  • Sara H-P reported that there is a draft job description circulating.
    • This document states Ph.D. “preferred,” not “required.”
  • S. Ettlich – move, second Linda W-Y, that we suspend rule, and vote on giving Peg permission to finalize a draft of our recommendations, so that she might send a response to Chancellor Cox soon after today’s meeting. Unanimous approval.
  • S. Ettlich – move, second Linda W-Y – that we support this motion. Unanimous approval.
    
• General Education - Synthesis & Applications
  • We need 30 courses per term, about 10 per school. We’re far from that right now.
  • Core Curriculum committee sent out a request to schools asking for new proposals.
  • Core Curriculum and Curriculum committees met last week to continue discussions of how to encourage more S & A courses without having to depend on significantly more and nonexistent resources.
  • Pre-requisites remain an important issue for discussion. There is not necessarily any consistent pre-req checking. Also, some departments are not putting forth new S&A courses because many existing courses have pre-requisites beyond what is currently required.
  • Ettlich – within about three years, fully computerized pre-req checking will be in place, with special programming to allow for transfer students with qualifying, but different numbered courses.
  • Everyone – please go back to your constituencies/departments and discuss the possibilities of converting any existing upper division courses to S & A
    
• Dennis Powers – Chair, Faculty Development Committee
  • Presented results of Carpenter II applications.
  • Next round will be for Carpenter I grants, then Professional Development grants.
  • Ettlich – move to suspend rules to vote on the list coming forth (2^nd – Converse). Unanimous approval.
  • Golding – 2^nd-Pittman – move to approve list of Carpenter II recipients. Unanimous approval.
    

Action Items - S. Ettlich

• Bylaws changes (action):
• Temporary Dept. Chairs (4.160-4.170)
• Senate Chair-elect (0.531)
• Motion: Linda WY, 2^nd-Naumes – approve the above two changes to bylaws. Unanimous approval.
• Promotion and tenure, clarifying YIR and criteria.
• In polling faculty, seemed to be little support for using years only.
• Rather, support for sticking to FTE criteria.
• Importance of quality of production upheld.
• Importance of quantity equivocal.
• Barbara Scott – shared recommendations from the Council of Managers on the Years In Rank issue:
  • 1) Comfortable with removing the "full‑time" requirement but would like to see the number of years kept as a guideline. Promotion applicants should be held to the same standards, regardless of the number of years since the last promotion.
  • 2) There was not support for as much formalization of the process as was proposed for developing clearer standards; however, they acknowledged that discussion should take place across the campus about the expectations for promotion to make them clearer. The Council is interested in taking this on for administrative faculty and it plans to host an informational session in December for administrative faculty interested in learning more about the promotion process.
• John Fitton – What is the University’s preference? Do we want/need to provide such an incentive program to retain/hire PT faculty?
• Sara HP - It would be helpful to have some qualifying language around the years issue. We’d like to have some time with our colleagues before judging their teaching, service, etc. Perhaps we could propose a range of years within which PT faculty should be considered for promotion, then we would consider the quality/quantity of production.
• Linda WY -  2^nd-Naumes – Move, this year, that we not strictly stick to the YIR criterion temporarily, and allow applications to be reviewed.
  • Ettlich – suggests that we change bylaw language to indicate flexibility from the “strict minimum” to “strongly recommended” or “normally.”  Or… keep the same verbiage for the FT faculty, and add a sentence expressing essentially that PT faculty should be expected to complete the minimum YIR, but can, when achieving equal quality and quantity of FT YIR, apply somewhat before the absolute YIR.
• Linda WY removed her motion from the table.
• Senate unanimously agreed that, for this term, we will keep an academic years in rank criterion (thus allowing for current part-time faculty applications), and work on more specific, clarifying language for future years.
  

Committee Reports 

Constitution Committee

§         No report.

Committee on Committees (Pittman)

§         No Report

Elections Committee (Chapman)

§         No Report

Representative to Technology Council (Dale Vidmar)

§         RFPs have been sent out to access Technology Fund $$ 

Announcements

§         Vidmar - An initiative from the Center for Teaching & Learning - Looking at formation of a new group to examine increasing the quality and quantity of use of technology in teaching and learning. 

Adjourn (5:30PM)