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Southern Oregon University

Information

Welcome to the Service Center Payroll page.  The following items are now being processed by the Service Center:

  • All timesheets (Classified, Unclassified, Student)
  • Student Referral Forms
  • Paper Paycheck pick-up

Please come to the Service Center in regards to any of these items.

Timesheet Due Dates

Supervisors must review, verify, and sign completed timesheets and hour summaries.  Once approved, please deliver by the deadline to the Service Center:

TO THE SERVICE CENTER:

 2nd Workday of Next Month: 

  • Classified Salaried Timesheets
  • Administrator Leave Records     

 13th of the Month: 

  • Student Timesheets
  • Classified Temporary Timesheets 

 15th of the Month: 

  • Kronos Hour Summary 

 16th of the Month: 

  • Classified Hourly and Unclassified Hourly Timesheets 

TO THE PAYROLL OFFICE (located in Churchill Hall Room 143):

 15th of the Month (or before): 

  • Approved Irregular Employment Agreements (IEA)
  • Approved Status Change Forms
  • Approved PeopleAdmin New Hires and Change Actions
  • Any Leave Without Pay Situations 

Timesheets

You may find your corresponding timesheet on the Payroll website.

Student Employment

There are three types of student employees:

  1. Federal Work-Study: student has been awarded Federal Work-Study money in their Financial Aid package which can be used to pay the student salary. Departments must have a work-study budget line to hire work-study students. Your Account/Budget Specialist can assist you with determining qualifications.
  2. Non Work-Study: standard employment with student salary part of regular department budget. Your Account/Budget Specialist can assist you with determining qualifications.
  3. PEAK: the PEAK (Professional Engagement, Achievement, and Knowledge) program will pay 75% of a PEAK student’s salary, the department must budget 25%. For more information on how to apply for a PEAK position and requirements please visit here. Your Account/Budget Specialist can assist you with determining budget qualifications.

Once a department has determined they intend to hire a student employee, they may send the student to the Service Center to complete hire paperwork and receive the referral form (PEAK students will receive their referral form from Max Brooks). 

**Please Note** Prior to completing paperwork, students must have original, non-expired documents to complete the I-9. A list of acceptable documentation can be found here. Students must complete this step within 3 days of beginning work.

If you have any questions, please contact your HR Specialist.

Departments will still keep track of student hours and approve monthly hour reports from Kronos. Those departments that have access to the Kronos timekeeping system will still be able to go in and correct missed punches, and those that submit manual timecards will still do so. These items will be managed by and come through your HR/Payroll Specialist in the Service Center.

If you have any questions, please contact your Payroll Specialist.

This process is still being determined.

If you have any questions, please contact your Support Specialist.

How Do I...

The timecard recording process will not change for all classifications: you will still complete the timecards, sign and date, and submit to your supervisor to sign and date. However, instead of sending timesheets to Payroll, they will be submitted to your HR/Payroll Specialist in the Service Center. 

You may find out more information about timecards, including due dates, here.

If you have any questions, please contact your Payroll Specialist.

If you have questions or concerns about your reported information, please contact your HR/Payroll Specialist. They would be happy to research and coordinate with the Payroll Office to correct any errors or discrepancies.

If you have any questions, please contact your Payroll Specialist.

If you need to change your tax withholding, please complete a new W-4 and submit to your HR/Payroll Specialist in the Service Center.

If you have any questions, please contact your Payroll Specialist.