In order to save paper and print costs, we prefer electronic distribution of any course materials you wish your students to have. These materials may be posted on the OLLI website or you may prefer to send them via an email to registered students or post them on your own site.
If you choose to post your files on the OLLI website, please read and follow the instructions provided below. You may wish to print this information [PDF] and have it available as you prepare your instructional materials.
Please be aware that some OLLI members do not have Internet access. With at least two working days notice, the office can make copies of your course materials for these students.
Submitting Files for Web Posting
In order to be posted on the OLLI website, files must meet all of these criteria:
- In compliance with copyright law. Review SOU policies with regard to this issue:
- Digital Millennium Copyright Act (DMCA) Compliance [PDF]
- Higher Education Opportunity Act Compliance Plan [PDF]
- Intellectual Property, Copyright and File-sharing [link to SOU web page]
- Identified by course number. Review the information below regarding file naming.
- A maximum of 10 MB. Review the information below regarding how to prepare files for the web.
- Sent to email@example.com as an email attachment.
Files that meet these criteria and that are received by 8:00 am each Friday will be posted on the Course Materials page of the site by the following Monday. Your files will be converted to PDF format before they are posted so that anyone using any type of computer will be able to open and view the files the way you intend them to be seen.
Naming Files for Web Posting
When naming the files you are sending, start each filename with the number of your course. So, if you have already named your document “How Medical Devices Work Week 1”, before sending it to be posted on the website, rename it “sci104 How Medical Devices Work Week 1”. (It does not matter whether you use capital letters or not. It does not matter whether the course is in Ashland or Medford.)
Preparing Files for Web Posting
The SOU web site management software has a file size upload limit of 10 MB per file. Therefore, you must know how to find the size of each of your files, and if a file is over 10 MB, you must reduce the file size before sending it to OLLI.
- Determine file size. If you don’t know how, contact Dan Fischer, firstname.lastname@example.org, 541-821-1764, from the Instructional Media Committee for help.
- File size issues. These rarely occur with Word or Excel files or other formats that are almost entirely text. However, PowerPoint files are likely to exceed 10 MB due to the inclusion of many photo images (usually JPG files).
- Ways to reduce file sizes. Use one or more of these:
- Easiest option: Break one large PowerPoint file up into several smaller files. If your PowerPoint file covers all the sessions of your class, break it up so there is one file per session or one file that covers only a few sessions.
- Best option: Reduce the file size of all of the images you are going to use before you put them into PowerPoint. The method for doing this is slightly different from one operating system to another (Mac or PC, etc.) and from one software product to another, but there is always a way to accomplish this. Usually there is a way to reduce the file size on a whole group of images at once, saving you time. If you do not know how to reduce the file size of your images, contact Dan Fischer, email@example.com, 541-821-1764, from the Instructional Media Committee for help.
- If you are converting your file to PDF format yourself, there are usually optional settings in the window that opens before the conversion. Experiment with those settings to find ways to reduce the file size of the PDF.