You access the preferences by selecting Preferences from th Edit menu, just as you did in GroupWise 4.1.
The main Prefernces window now looks exactly the same as the Windows version.
Clicking Environment in the prefences window brings up the Environment Preferences. This page has a popup menu which will access the different screens for all of the enviroment options.
- Read next after accept, decline or delete
- Opens the next unread message after accepting or declining an appointment, or deleting a message.
- Open new view after send
- Opens a new, outgoing, message window after you send a message.
- The default is to refresh every minute.
Sent Items
- Open Item:
- When you double-click a sent item it will open the message.
- Show Properties:
- When you double-click a sent item it will show its properties (status information).
Attachments
- View attachments:
- When you open an attachment it will display it in the built in viewer.
- Open attachments:
- When you open an attachment it will launch the program that created that attachment (ie: a word processor) and open the attachment in that application.
This is where you set your default views for new mail, appointments,
etc. You can also choose to always read mail using your default view, overriding
whatever view the sender used when sending the message.
Depending on how you like to manage you mail messages, you can automate
most of the cleanup process. By default you have to manually archive your
messages, but you can set your preferences to auto-archive your messages.
Be sure to go through your Archive from time to time and clean it out,as
well.
Auto-Archiving works best if you maintain a "clean" mailbox. The best way to do that is to deal with new messages right after you read them. If you know you don't need to keep the message then delete it right away. If you know you do want to keep it then move it into a folder right away. Keeping less than 100 messages in your main In Box will keep GroupWise running faster. Messages moved into folders will also be Auto-Archived if you set Auto-Archiving in your Cleanup Preferences. Your Archive will maintain your Folder structure the same as your In Box.
The important setting here is the path to your Archive. For Macintosh users it should be the SYSTEM folder of your Home Directory.
Click on the Security button in the main Prefrences Window will birng up the Security Preferences page. The popup menu on this page has options for:
You will need your old (actually current) password if you have one set. Type in a new password (remember GroupWise passwords are case sensitive) hit TAB and type it in again exactly the same.
This is where you subscribe to notification. You can also choose to be notified of mail for other users for which you have Proxy Access (see below).
This is the access list of people who can view your mail or calendar through the proxy feature.
By default "Minimum User Access" is set to no access. If you change any of these settings you are granting rights to all users.
To add a user to your Proxy Access List, type in their name or click the icon to look up a user in the Address Book, and then click "Add User".
With a user name highlighted check off whatever access you wish to grant that person.
GroupWise 5 lets you define a signature and decide how you want to add it to your messages.