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| 1. From GroupWise click "New
Meeting". |
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| 2. Fill out the names of the people who will
be invited to the meeting. The names will come from the Novell GroupWise
Address Book. Hit "Enter" between names
3. To check to see when everyone is available, click on
the button "Busy?"
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| A screen will come up that shows when
all involved parties are busy.
4. By clicking on the "Auto Select" button, a
cursor will move across to all of the times where all parties will
be available for a meeting. Each subsequent time you press it the
cursor will move to the next time everyone will be available. It
will even check the following days.
The white space indicates when everyone is available.
5. Press "OK" when you find a time that works
for everyone
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Warning: Some people do not yet
use the calendar feature in GroupWise. Please be sure to check with
them that they use the calendar, or it will show that they are available
where they may have an appointment that is not displayed.
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| You will then be returned to the Appointment.
6. Fill out the rest of the Appointment information. Be
sure to check the start date and duration, Place, Subject, and Message.
Then click "Send".
7. You will then receive an appointment in your inbox which,
when accepted, will fill that slot in your calendar.
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Checking to see who has
accepted or declined the appointment
There are two ways to check to see whether a person
has accepted or declined your appointment.
OPTION 1. Go into
the "Sent Items Folder" and look at the properties of
the appointment you sent. The recipients will all be listed with
their status.
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- Go to the View menu and select "Sent Items".
- Search through the items until you find the appointment that
you sent.
- Double click on the item to view "Properties". The
Appointment Properties will show the recipients, who opened it,
who accepted it, and who declined it.
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OPTION 2. Set
the Appointment Notification to tell you when the parties have opened,
accepted or declined the appointment. The notification will be sent
to you in one of two ways: an email, or through notify. You select
which you prefer.
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1. First go to the "Edit" menu in GroupWise.
2. Select "Preferences…"
3. Double click on the "Send" icon.
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4. Set the first item to "Appointment"
5. Select "All information"
6. Choose the type of notification you would like under
"Return notification". When you press the arrows under
the three types of notifications ("When opened", "When
declined", and "When accepted"), you will see a list
of four different ways you can be notified: None, Mail Receipt,
Notify, or Notify and Mail. NOTE: If you select
the option "Notify", be sure that you turn on the Notify
function of GroupWise.
7. Click "OK" when you have your "Return
notifications" set up the way you want them.
8. You must close out of GroupWise and re-enter in order for the
new settings to function.
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Recommended Settings for "Return notification":
Set "When opened" to "None", set "When
declined" to "Mail Receipt", and set "When accepted"
to "Mail Receipt".
If you set the "When deleted" option you
will get a notice for three different reasons: 1. the person deletes
the appointment without reading it first, 2. the person cannot make
the meeting and declines the appointment 3. the person is cleaning
out their calendar later and purges old appointments. Keep in mind
that you may receive notifications well after the meeting took place.
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