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Southern Oregon University

Banner Systems

Unofficial Transcript Request Form (TRANSCRIPT)

Overview

The Unofficial Transcript Request form provides the ability to quickly request unofficial transcripts for students. The transcripts are printed to your department Banner printer.

The Unofficial Transcript Request form is available for use by all faculty and staff involved with the advising of students.

Accessing the Unofficial Transcript Request Form from Banner

Banner includes an Advising menu. This menu contains the forms used to aid in advising students. You may access the Unofficial Transcript Reqest form from the Advising menu in Banner or by typing TRANSCRIPT into the Direct Access box in Banner.

  1. Log into Banner.

  2. Open Southern Oregon University (SOU) menu.

  3. Open SOU Faculty menu.

  4. Open SOU Advising menu.

Requesting and Printing Unofficial Transcripts

To quickly enter an unofficial transcript request for one or more students, select the Unofficial Transcript Reqest Form (TRANSCRIPT).

The Unofficial Transcript Request form is divided into two visible blocks of data separated by horizontal lines. The upper block (Transcript Request block) is used to enter requests for unofficial transcripts. The lower block (Print block) is used to select a printer and print the transcripts.

Transcript Request Block (Page 1 - Block 1):

The Transcript Request block is used to enter unofficial transcript requests for one or more students. Enter the following information:

Student ID: ID that identifies the student in Banner. If you do not know the ID, you may tab to the next field and enter a full or partial name or you may choose Help/List from the menu bar to do a search.

Student Name: Name associated with the student ID. If you have not entered an ID, enter the full or partial name of the student in the format of "Last, First". A % may be used as a wildcard (i.e., Enter Smith, Ja% to search for a student with the last name of Smith and a first name starting with the letters Ja).

Course Level: Course level of the transcript. This field will default to AL for All levels. You may enter UG for undergraduate work only or GR for graduate work only.

No. of Copies: Number of copies to print of the transcript for this student. This field will default to a value of 1 but you may change it to any number between 1 and 99.

Request Date: Date the Transcript was requested. This field will default to the current date and cannot be changed.

Use the down arrow key to continue entering transcript requests for additional students. When you are done entering transcript requests and are ready to print, choose Block/Next from the menu bar to move to the Print block or use your mouse to click into the Print block.

Print Block (Page 1 - Block 2):

The Print block is used to enter a Banner printer and print the requested unofficial transcripts. Enter the following information:

Printer: Printer code that identifies a printer in Banner. This field will default to your default Banner printer but you may select a different printer. If you do not know the printer code, you may choose Help/List from the menu bar to do a search.  If you would like to view the transcripts online instead of printing them, enter DATABASE in the printer field.

Hold/Print: Hold or Print transcripts. This field will default to Print.  Select Print to print the transcripts immediately or Hold to save the requests so that the transcripts may be printed at a later time.  If Print is selected, you must also select a printer.  If Hold is selected, you do not have to select a printer.

After you have entered the above information, choose File/Save from the menu bar to save and/or print the transcript requests.

Viewing Unofficial Transcripts Online

If you entered DATABASE as the printer, you may view the transcripts online via MySOU or Banner.

From MySOU

  1. Log into MySOU.
  2. Click on the Faculty SISWeb or Faculty/Staff tab.
  3. Click on the link to your report in the My Reports channel. This will open up your report in the Saved Output Review form in Banner.
  4. If you wish to save or print the report, select Show Document (Save and Print File) from the Options Menu.

From Banner

  1. If you are still in the Unofficial Transcript Request form (TRANSCRIPT) in Banner, you may select Review Output from the Options Menu. Otherwise, log into Banner and go to the Saved Output Review form (GJIREVO).
  2. Select the UNOFFICIAL_TRANSCRIPTS Process from the drop down menu.
  3. If you wish to save or print the report, select Show Document (Save and Print File) from the Options Menu.

Saving and Printing Transcripts Online

After reviewing the transcript in the Saved Output Review form (GJIREVO) in Banner, you may print the transcript to your local printer or save the report or data extract to your workstation.

  1. Select Show Document (Save and Print) from the Options Menu on the Saved Output Review form (GJIREVO).
  2. Respond "Yes" to the message: "You have selected to show file (file name) in a browser. Do you wish to continue?"
  3. Select Print or Save As from the browser's File menu to print or save the file.

Help

For additional help, please call the Faculty & Staff Help Desk at 552-6900 or email banner@support.sou.edu.