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Southern Oregon University

Banner Systems

Section Enrollment Report

Overview

The Section Enrollment report (FAC_SECTION_ENROLLMENT) prints a list of sections and their enrollment for a term. The report may be run directly from Banner and is available for use by most faculty and staff who access Banner. If you do not have access to the report, please contact our Faculty & Staff Help Desk.

Accessing the Section Enrollment Report

You may access the Section Enrollment Report using Direct Access or the Reports menu. When you select the Student Schedule report, the Process Submissions Control form (GJAPCTL) will display so that you may enter the parameters required to run the report.


Accessing the Section Enrollment Report Using the Reports Menu

To expand a menu, double click on the item or highlight the item and then press the Enter key. To select an item, double click on it.

  1. Log into Banner.
  2. Expand Banner if needed.
  3. Expand Reports.
  4. Expand Academic Affairs Reports.
  5. Expand Faculty Reports.
  6. Select Section Enrollment (FAC_SECTION_ENROLLMENT).
Accessing the Section Enrollment Report Using Direct Access
  1. Log into Banner.
  2. Enter FAC_SECTION_ENROLLMENT in the Go To box and press the Enter key.

Running the Section Enrollment Report

To run the Section Enrollment  report (FAC_SECTION_ENROLLMENT), you first need to set up the required parameters. The Process Submissions Control form (GJAPCTL) is used to enter parameters for reports.

Key Block (Page 1 - Block 1):

The Key block specifies which report you are running. It will be pre-populated with the Section Enrollment report (FAC_SECTION_ENROLLMENT).

Enter the following information:

Process: Process will be pre-populated with the Section Enrollment report (FAC_SECTION_ENROLLMENT). If it is blank, enter FAC_SECTION_ENROLLMENT.

Parameter Set: Enter the name for the set of parameters you wish to use if you have saved a set of parameters previously. Otherwise, leave blank.

Choose Block/Next from the menu bar to move to the Printer Control block or use the mouse to click into the block.

Printer Control Block (Page 1 - Block 2):

The Printer Control block allows you to choose which printer to use, the number of lines to print per page, and the time to submit the job.

Enter the following information:

Printer: Enter the printer code for where you want report to print. Choose Help/List from the menu bar for valid printer codes. If you do not see your department print queue listed, call our Faculty & Staff Help Desk for assistance.  If you would like to review this report online, enter DATABASE in the printer field.

Special Print: Leave the value blank.

Number of Lines: Enter the number of lines per page you wish to print or use the default already entered. Note: If you choose a larger number of lines than will fit on the page, your report will not print properly. We recommend this value is left blank.

Submit Time: Leave the value blank if you wish report to run immediately. If you wish the report to run at a later time, enter the time in military format (i.e., 23:00 for 11:00 PM).

Choose Block/Next from the menu bar to move to the Parameter Values block or use the mouse to click into the block.

Parameter Values Block (Page 1 - Block 3):

The Parameter Values block displays a list of parameters used to create the Section Enrollment report.

Enter the following information:

Term: Enter the enrollment term code. Choose Help/List from the menu bar for valid codes.

Campus Code: Enter campus code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all campus codes.

College Code: Enter college code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all college codes.

Department Code: Enter department code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all department codes.

Subject Code: Enter subject code of the sections.  Choose Help/List from the menu bar for valid codes.  Use % for all subject codes. 

Course Level Code: Enter course level code of the sections (UG - Undergrad, GR - Grad, % - All).

Minimum Enrollment: Enter minimum enrollment of the sections. Only sections with an enrollment >= minimum enrollment entered will be displayed. Default is 0.

Maximum Enrollment: Enter maximum enrollment of the sections. Only sections with an enrollment <= maximum enrollment entered will be displayed. Default is 9999.

Use the vertical scrollbar or down and up arrow keys to cursor through the records. After entering your parameter values, choose Block/Next from the menu bar to move to the Submission block or use the mouse to click into the block.

Submission Block (Page 1 - Block 4):

The Submission block allows you to save your parameters for future use and to submit the report.

Enter the following information:

Save Parameter Set as: If you wish to save the parameters to use again, check this box.

Name: If you have checked the Save Parameter Set as box, enter a name for the parameter set. If you did not check the Save Parameter Set as box, leave Name blank.

Description: If you have checked the Save Parameter Set as box, enter a description for the parameter set. If you did not check the Save Parameter Set as box, leave Description blank.

Hold/Submit: Select the Submit radio button.

Choose File/Save from the menu bar to submit your job. The report should print or be available online within a few minutes.

Viewing Banner Report Online

If you entered DATABASE as the printer, you may view your report online via MySOU or Banner.

From MySOU

  1. Log into MySOU.
  2. Click on the Faculty SISWeb or Faculty/Staff tab.
  3. Click on the link to your report in the My Reports channel. This will open up your report in the Saved Output Review form in Banner.
  4. If you wish to save or print the report, select Show Document (Save and Print File) from the Options Menu.

From Banner

  1. If you are still in the Process Submission Controls form (GJAPCTL) in Banner, you may select Review Output from the Options Menu. Otherwise, log into Banner and go to the Saved Output Review form (GJIREVO).
  2. Select the Process from the drop down menu.
  3. If you wish to save or print the report, select Show Document (Save and Print File) from the Options Menu.

Saving and Printing Reports and Data Extracts Online

After reviewing the report in the Saved Output Review form (GJIREVO) in Banner, you may print the report to your local printer or save the report or data extract to your workstation.

  1. Select Show Document (Save and Print) from the Options Menu on the Saved Output Review form (GJIREVO).
  2. Respond "Yes" to the message: "You have selected to show file (file name) in a browser. Do you wish to continue?"
  3. Select Print or Save As from the browser's File menu to print or save the file.

Help

For additional help, please call the Faculty & Staff Help Desk at 552-6900 or email banner@support.sou.edu.