Banner Systems
Advisor/Major Assignment Mass Entry Form (ADVMAJR)
Overview
The Advisor/Major Assignment Mass Entry form provides the ability to change the majors, minors, concentrations and advisor assignments for one or more students.
The Advisor/Major Assignment Mass Entry form is available for use by all faculty and staff involved with the advising of students.
Accessing the Advisor/Major Assignment Mass Entry Form from Banner
Banner includes an Advising menu. This menu contains the forms used to aid in advising students. When you become familiar with the names of the forms, you can eliminate the use of menus by typing the 7-10 character form name in the Direct Access box as soon as you enter Banner.
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Log into Banner.
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Open Southern Oregon University (SOU) menu.
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Open SOU Faculty menu.
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Open SOU Advising menu.
Entering Advisor/Major/Minor/Concentration Assignments
To quickly enter an advisor, major, minor, or concentration assignment for one or more students, select the Advisor/Major Assignment Mass Entry form (ADVMAJR).
The Advisor/Major Assignment Mass Entry form is divided into two visible blocks of data separated by horizontal lines. The upper block (Key block) contains information that will be used as default data in order to minimize duplicate data entry. The lower block (Detail block) is used to assign majors, minors, concentrations, and advisors to students.
You may access the Advisor/Major Assignment Mass Entry form from the Advising menu in Banner or by typing ADVMAJR into the Direct Access box in Banner.
Key Block
The Key block contains information that will be used as default data in order to minimize duplicate data entry. It's data that will be the same for most or all of the students you plan to enter changes for. None of the fields are mandatory but anything you enter in this block will automatically get copied to the next block and will not need to be retyped for each student. Enter any of the following information in the Key block. All fields in this block are optional.
Primary Advisor ID: ID that uniquely identifies the primary advisor in Banner. Enter the ID of the primary advisor of the student. If you do not know the ID, you may tab to the next field and enter a full or partial name or you may choose Help/List from the menu bar to do a search.
Primary Advisor Name: Name of the advisor associated with the primary advisor ID. If you have not entered a primary advisor ID, enter the full or partial name of the primary advisor in the format of "Last, First". A % may be used as a wildcard (i.e., Enter Smith, Ja% to search for an advisor with the last name of Smith and a first name starting with the letters Ja).
Secondary Advisor ID: ID that uniquely identifies the secondary advisor in Banner. Enter the ID of the secondary advisor of the student. If you do not know the ID, you may tab to the next field and enter a full or partial name or you may choose Help/List from the menu bar to do a search.
Secondary Advisor Name: Name of the advisor associated with the secondary advisor ID. If you have not entered a secondary advisor ID, enter the full or partial name of the secondary advisor in the format of "Last, First". A % may be used as a wildcard (i.e., Enter Smith, Ja% to search for an advisor with the last name of Smith and a first name starting with the letters Ja).
Major 1: Major 1 code of primary curriculum to be assigned to the students. Choose Help/List from the menu bar to view valid codes.
Major 2: Major 2 code of primary curriculum to be assigned to the students. Choose Help/List from the menu bar to view valid codes.
Concentration 1 Code for Major 1: Concentration 1 code for Major 1 of primary curriculum to be assigned to the students. Choose Help/List from the menu bar to view valid codes.
Concentration 1 Code for Major 2: Concentration 2 code for Major 1 of primary curriculum to be assigned to the students. Choose Help/List from the menu bar to view valid codes.
Once the above fields have been entered, choose Block/Next from the menu bar to move to the Detail block or use your mouse to click into the Detail Block.
Detail Block (Page 1 - Block 2):
The Detail block is used to change majors, minors, concentrations, and advisors for one or more students. Any data entered in the Key block will be copied into the Detail block. Enter the following information:
Student ID: ID that identifies the student in Banner SIS. Enter the ID of the student. If you do not know the ID, you may tab to the next field and enter a full or partial name or you may choose Help/List from the menu bar to do a search.
Student Name: Name associated with the student ID. If you have not entered an ID, enter the full or partial name of the student in the format of "Last, First". A % may be used as a wildcard (i.e., Enter Smith, Ja% to search for a student with the last name of Smith and a first name starting with the letters Ja).
Primary Advisor ID: Advisor ID: ID that uniquely identifies the primary advisor in Banner. Enter the ID of the primary advisor of the student. If you do not know the ID, you may tab to the next field and enter a full or partial name or you may choose Help/List from the menu bar to do a search.
Primary Advisor Name: Name of the advisor associated with the primary advisor ID. If you have not entered a primary advisor ID, enter the full or partial name of the primary advisor in the format of "Last, First". A % may be used as a wildcard (i.e., Enter Smith, Ja% to search for an advisor with the last name of Smith and a first name starting with the letters Ja).
Secondary Advisor ID: ID that uniquely identifies the secondary advisor in Banner. Enter the ID of the secondary advisor of the student. If you do not know the ID, you may tab to the next field and enter a full or partial name or you may choose Help/List from the menu bar to do a search.
Secondary Advisor Name: Name of the advisor associated with the secondary advisor ID. If you have not entered a secondary advisor ID, enter the full or partial name of the secondary advisor in the format of "Last, First". A % may be used as a wildcard (i.e., Enter Smith, Ja% to search for an advisor with the last name of Smith and a first name starting with the letters Ja).
Major 1 Code: Major 1 code you wish to assign to the student. Choose Help/List from the menu bar to view valid codes. This field will default to the value in the key block major 1 code field, if you filled it in. If you did not fill in the key block major 1 code field, this field will default to the student's current major 1 code. This field can be overwritten.
Major 2 Code: Major 2 code you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the value in the key block major 2 code field, if you filled it in. If you did not fill in the key block major 2 code field, this field will default to the student's current major 2 code. This field can be overwritten. Note: You cannot assign a major 2 code if the student does not have a major 1 code assigned.
Minor 1 Code: Minor 1 code you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current minor 1 code. This field can be overwritten.
Minor 2 Code: Minor 2 code you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current minor 2 code. This field can be overwritten.
Concentration 1 Code for Major 1: Concentration 1 code for major 1 you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current concentration 1 code for major 1. This field can be overwritten.
Concentration 2 Code for Major 1: Concentration 2 code for major 1 you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current concentration 2 code for major 1. This field can be overwritten.
Concentration 3 Code for Major 1: Concentration 3 code for major 1 you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current concentration 3 code for major 1. This field can be overwritten.
Concentration 1 Code for Major 2: Concentration 1 code for major 2 you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current concentration 1 code for major 2. This field can be overwritten.
Concentration 2 Code for Major 2: Concentration 2 code for major 2 you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current concentration 2 code for major 2. This field can be overwritten.
Concentration 3 Code for Major 2: Concentration 3 code for major 2 you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current concentration 3 code for major 2. This field can be overwritten.
Campus Code: Campus code you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current campus code. This field can be overwritten.
Degree Code: Degree code you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current degree code. This field can be overwritten.
Catalog Term: Catalog term you wish to assign to the associated student. Choose Help/List from the menu bar to view valid codes. This field will default to the student's current catalog term. This field can be overwritten.
Once the above fields have been entered for as many students as you want, choose File/Save from the menu bar to save the records or File/Exit from the menu bar to exit the form without saving the changes.
Help
For additional help, please call the Faculty & Staff Help Desk at 552-6900 or email banner@support.sou.edu.