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Southern Oregon University

Banner Systems

Honors Program Processes

Overview

The Honors Program Processes consist of a series of Banner Forms and processes that help automate tasks associated with the University's academic Honors Program.

Honors Student Identification

New admits who meet the honors criteria are identified nightly by a job that reviews all applications for the current and future terms and determines which new admits meet the Honors Program criteria. For those meeting the criteria, the program inserts an admissions comment record (HNRS-"Eligible for Honors Program").

New students who meet the honors criteria are identified nightly by a program that reviews all applicants who have an Honors admission comment and inserts an Honors student attribute (HNRS-Honors Program) as soon as the applicant has a general student record.  An Honors student attribute may be created or removed manually using the Banner Additional Student Information form (SGASADD).

Honors Class Scheduling

When performing Honors class scheduling, each Honors section must have an Honors course attribute ('HNRS'). This attribute allows students to search the web-based class schedule for Honors courses. Only sections with this attribute will appear in the search.

Honors Registration

Two benefits of being in the Honors Program are the ability to register in honors-restricted classes and the ability to register earlier.

  • Honors-restricted classes. As long as each Honors section has an associated Honors attribute
  • Early registration. Early registration for Honors students is implemented through the use of Banner's alternate PIN processing. Enrollment Services will set up a term control record with the honors registration dates and a PIN number. The Honors Program office will then run the Honors Alternate PIN Creation job to assign the alternate PIN to each student with an Honors attribute.

Honors Grade Reports

When Enrollment Services runs grades each term, grade reports for Honors students whose term GPA is less than 3.0 or cumulative GPA is less the 3.2 will be sent to the Honors Office print queue.

Accessing Honors Reports in Banner

The Banner Student Information System includes an Honors menu. This menu contains several processes and reports.

  1. Log into Banner.
  2. From the main Banner menu, expand Reports.
  3. Expand Academic Affairs.
  4. Expand Academic Departments.
  5. Expand Honors.

The following reports can be run via the Honors menu in the Banner Reports menu.

  • Learning Management System Extract
    Parameters: Term Code
    The Learning Management System Extract program is used to enroll Honors students in a Moodle pseudo-class used to facilitate communication with Honors students. The job creates an extract file of students with an Honors student attribute for a parameter term. The program creates a file that can be saved and then imported into Moodle.
  • New Admit Extract
    Parameters: Term Code, From Date, Registered? (Y/N)
    This program creates an extract file of new admits for a parameter term from a parameter date. The from date is matched against the date that the new admit was first identified as being Honors-eligible. The user may indicate whether only new admits who have registered should be selected. The extract file includes name, ID, address, email address and phone number as well the honors-qualifying criteria: student type, GPAs and test scores. The extract file name will be BASIS$LIS:HO_HONORS_EXTRACT_P1_P2_P3, where P1-P3 will be replaced by the corresponding job parameters. Example: BASIS$LIS:HO_HONORS_EXTRACT_200701_01-JAN-1990_Y. After execution, you must transfer the file to your PC or MAC.
  • Honors Alternate PIN Assignment
    Parameters: Term Code, Attribute Code, Alternate PIN
    This program assigns alternate PINs for a parameter term for all students with an Honors student attribute. The alternate PIN allows the student to register during the Honors program early registration period. An attribute code of HNRS and an alternate PIN of 001000 should be used as parameters.
  • Student with Attribute Report
    Parameters: Student Attribute Code, Term Code
    This program produces a report of all students for a parameter term who have a parameter attribute. For honors students, the parameter attribute should be 'HNRS'.
  • Student Attribute Extract
    Parameters: Term Code, Student Attribute Code, CRN
    This program produces an extract of all students for a parameter term who have a parameter attribute. For honors students, the parameter attribute should be 'HNRS'.

Viewing Banner Report Online

If you entered DATABASE as the printer, you may view your report online via MySOU or Banner.

From MySOU

  1. Log into MySOU.
  2. Click on the Faculty SISWeb or Faculty/Staff tab.
  3. Click on the link to your report in the My Reports channel. This will open up your report in the Saved Output Review form in Banner.
  4. If you wish to save or print the report, select Show Document (Save and Print File) from the Options Menu.

From Banner

  1. If you are still in the Process Submission Controls form (GJAPCTL) in Banner, you may select Review Output from the Options Menu. Otherwise, log into Banner and go to the Saved Output Review form (GJIREVO).
  2. Select the Process from the drop down menu.
  3. If you wish to save or print the report, select Show Document (Save and Print File) from the Options Menu.

Saving and Printing Reports and Data Extracts Online

After reviewing the report in the Saved Output Review form (GJIREVO) in Banner, you may print the report to your local printer or save the report or data extract to your workstation.

  1. Select Show Document (Save and Print) from the Options Menu on the Saved Output Review form (GJIREVO).
  2. Respond "Yes" to the message: "You have selected to show file (file name) in a browser. Do you wish to continue?"
  3. Select Print or Save As from the browser's File menu to print or save the file.

Help

For additional help, please call the Faculty & Staff Help Desk at 552-6900 or email banner@support.sou.edu.