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Facilities Management & Planning

WORK ORDER REQUESTS

If you have read the following information, you may go directly to the WORK ORDER REQUEST FORM.

For any project or activity that is not provided as "routine maintenance" (for which the Facilities Management & Planning receives budget funds), your department must submit a Work Order Request to FMP. Each Work Order Request form must be approved by your Department or Activity Head. If an alteration to a building or attachment is involved, the appropriate Building Manager must also approve the work order. A confirmation of your Work Order Request will be sent to you.

WORK ORDER REQUIRED FOR:

  • Alterations to buildings (as opposed to routine maintenance and necessary repairs) - remodel, change of paint or carpet
  • Departmental equipment and property - repair, assembly, or installation of desks, lamps, etc.
  • Special attachments or equipment added to building - special counters, shelving, laboratory stations, piping, fittings, etc.
  • Trash - removal or recycling, other than general office waste (see "Custodial", "Grounds" or "Recycling" sections)
  • Wiring - new, additional, or relocation of computers or other departmental equipment

SCHEDULING:

Work Order Requests are prioritized in the order that they are received and processed. At certain times of the year, work loads are heavier than at other times. During holiday, spring and summer breaks, work schedules are typically more intense as we perform work in areas that are difficult to access when classes are in session. Please submit work order requests well in advance of the date when you would like the work completed.

ESTIMATES:

Estimates may be requested on the WORK ORDER REQUEST FORM. Select "YES" to the question, "Estimate Requested?" on the Work Order Request Form.  Estimates will be E-mailed back to you for approval.

PRIVATE CONTRACTORS:

All alterations to a building must be processed through Facilities Management & Planning to ensure compliance with applicable building codes and to allow FMP to maintain accurate Space Management records. Private contractors may be utilized on projects when FMP is unable to accommodate the requestor's time frame or where an outside contractor's cost is significantly lower than the FMP estimate for the work. Depending on the type of work required, a number of contractors are on retainer with the Oregon University System and may be utilized.

Residence Halls, Family Housing, and the Stevenson Union have their own custodial and building maintenance crews. Contact information is provided for your convenience.
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