Business Services
Summary of Travel Reimbursement Rates based on Per Diem
It is the policy of SOU to reimburse employees for expenses incurred while traveling on official University business. Such reimbursements are subject to statutes, agreements/contracts, policies, procedures and budget availability. Travel per diem rates are typically recommended annually by OUS, on or about January 1st. If there are changes to the rates being recommended, prior year rates remain in effect until SOU reviews recommendation and approves changes in SOU rates. At that time, new rates will be updated to this website and will be effective as of SOU approval date.
(Standard as of January 1, 2013)
| In-State Travel Reimbursement Rates | Lodging | Meals & Incidental Expenses |
| High-Cost CitiesNone, except Portland Metro | N/A | N/A |
| Low-Cost CitiesAll Oregon Cities outside of Portland Metro |
Lodging Maximum Allowable $111.00* (SOU Requires Receipt) |
$52.00 Per Diem |
| Conferences or Travel in Portland Metropolitan Area |
Exception: Lodging at Actual and Reasonable Cost (Lodging Receipts Required) |
$52.00 Per Diem |
Click here for guidelines on Meals, Lodging, and Incidental Expenses.
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Out-of-State Travel Travel Reimbursement Rates |
Lodging
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Meals & Incidental Expenses |
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High-Cost Cities Click here for (OUS Localities Table) |
Maximum Allowable (SOU Requires Receipt) |
$65.00 Per Diem |
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Low-Cost Cities |
Lodging Maximum Allowable (SOU Requires Receipt) |
$52.00 Per Diem |
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Conferences |
Exception: Lodging at Actual and Reasonable Cost (Lodging Receipts Required) |
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Outside of Continental United States (link) |
Check the Maximum Per Diem rates Outside the Continental United States on the Department of Defense website. Click here for rates and information. |
Check the Maximum Per Diem rates Outside the Continental United States on the Department of Defense website. Click here for rates and information |
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Note(s): 1-Follow Department Policy Guidelines for travel pre-approval procedures. 2-Non-Commercial Lodging Per Diem is $25 per night for reimbursement of overnight stay that does not take place in a commercial lodging establisment and results in economic benefit for the university. 3-Conference Lodging in Portland and out of State are paid at Actual and Reasonable Costs (Lodging Receipts required). Deductions required for meals provided. 4-*Lodging Rates exclude Lodging Tax and that is reimbursed as a Miscellaneous expense. Refer to Other Travel Expense for details. |
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Private Car Mileage SOU Mileage Rates in effect 04/01/2013 - Reimburse at 56.5 cents per mile |
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